Your Guide to Using OneNote in Outlook!

    What is Microsoft OneNote?

    Microsoft OneNote is a note-taking app available for Windows, Mac, iOS, and Android. It offers a number of features that make it stand out from the competition, and OneNote has been designed to be used by students, educators, and professionals. OneNote offers a number of advantages over traditional pen and paper methods of notetaking. It can be accessed anywhere there is an internet connection; it can sync with other devices, so you never have to worry about losing your notes if you change devices or if your device breaks down. OneNote also uses an intelligent search function that allows you to find notes quickly and easily. 

    In addition to these advantages, OneNote Microsoft also provides the ability to collaborate on documents in real-time, which can prove very useful when working on projects with other people included in the project. It would be ideal if you keep a daily record of all your work emails and learn to manage them efficiently. You can use Onenote as Outlook Task Manager to do all the vital tasks.

    Understand the Deal First: What is OneNote in Outlook?




    how to use OneNote in outlookUnderstanding OneNote and Outlook, as well as the OneNote Outlook plugin, properly are quintessential to realize how you can benefit from these excellent applications from Microsoft. OneNote is just like your digital notebook, where you can keep a note of all your tasks and plan your work schedule.

    With the Help of OneNote: 

    1. You can type any important notes and even record any audio on your laptop.
    2. Go for a sketch and jot down your innovative thoughts on your tablet.
    3. You can even upload or add pictures from your smartphone.
    4. You have the provision of organizing your pages in what is OneNote Outlook different sections accordingly.
    5. There isn’t any problem in finding any notes.
    6. There won’t be any problem if you switch devices later on. You can start from wherever you left. 
    7. You can share your notebook with your friends or colleagues to contribute to a particular project as a group.

    So, as you have got to know about the various utilities of this beneficial application, know how to connect OneNote to Outlook



    OneNote and Outlook Integration!

    You must thus know and learn how to integrate OneNote with Outlook so that you can use them together as one integrated process for all your tasks and professional work. Here are the steps to assist you in the process of the OneNote Outlook plugin

    • It would best if you make sure that the OneNote Add-in is enabled. On enabling the same, you will come across the icon on the select Home tab.connect OneNote to outlook
    • You must access the Outlook Options and then click the file tab there. A window appears showing the account information. Click on the options, and the options’ windows appear on the screen.
    • You must then change your OneNote to active status and click on the Add-Ins options on the left. In the View and Manage section, you can see all the active, inactive, and disabled add-ins. 
    • In case your OneNote is inactive, you must select COM Add-ins,  which lies just next to the Manage option at the bottom. Click Go,  and the respective dialogue box appears on the screen. 
    • In the checkbox, there will be ‘OneNote Notes about Outlook Items’. Click on that particular option, and you will come across the OneNote icon

    Microsoft Outlook OneNote and Excel?

    You now have seen how Outlook OneNote integration. Now you will also get a glimpse of how you can integrate outlook and OneNote with Excel.

    • You can insert all the meetings into your Microsoft OneNote Outlook. Also, you have to go to the drop-down of the meeting details. Hovering the button will provide you with the calendar.Microsoft outlook OneNote
    • If you have pulled the respective outlook event into your OneNote, you are also given space for writing any kind of meeting notes. 
    • Things won’t just stop here as you can even write an email adding all the necessary meeting participants.
    • You can thus sync data for an efficient and speedy workflow in the daily pressure and can use even excel files to process, write, and share with your colleagues. 

    Now that you know how to use OneNote in Outlook, it would be beneficial if you do not wait any longer. 

    How to Create a New Notebook in OneNote for Windows 10?

    OneNote Notebook is a digital notebook that lets you work with your notes, notebooks, and articles all in one place. It’s available on PC, Mac, iOS, Android, and the web. OneNote is a great tool for keeping track of everything you need for school or work. You can use it to take notes in class or record meeting minutes at work. OneNote Notebook also helps you collect information from the web and organize it in notebooks for different classes or projects.  Here is how you can make a new OneNote Notebook for your account. 

    Follow these instructions if you want to maintain all of your Notebooks in the same OneNote account where you’re presently signed in:

    • Select the Show Notebook List button in the upper left corner on any page.
    • Then go to the bottom of the page then click on the + Notebook 
    • Put a name for your new OneNote Notebook and select create Notebook.

    How to Save OneNote or Manually Backup OneNote Notebooks?

    While OneNote saves the notes automatically as you work, you should back up the notebooks and the other of your data and files on the computer. Anyone can have a hard drive accident, and if that happens to you, all of the notes will be lost forever. Therefore, it is important to save your OneNote Notebooks or prepare a backup properly. And to do that, follow these instructions. 

    • Select File then Options
    • In the OneNote Option under the dialog box and then select Save & Backup
    • Under save, on the right, select Back Up All Notebooks Now
    • Click OK when you receive a message stating that the Notebook backup has been finished successfully.

    How to Delete a Notebook in OneNote?

    You can erase a notebook from your pc if you feel like you won’t use it again. This is how to delete OneNote Notebook.

    • In the File Explorer, find the folder that says Documents / My Documents, and after that, double-click on OneNote Notebooks.
    • In the folder of OneNote Notebooks, right-click on the name of the note that you want to remove, and after that, select Delete.
    • Right-click on the Recycle Bin on the computer’s desktop, and afterward select Empty Recycle Bin to clear the deleted Notebooks files.

    How to Share OneNote Notebook?

    You may quickly build a custom link that enables you to share notes with someone if you don’t know the email address of the individuals you would like to invite to access or modify your OneNote Notebooks or if you don’t like to utilize email for this reason. Here are the steps. 

    • Open the OneNote Notebook that you would like to share 
    • Then select file > share > share with people 
    • Under share on the left, select ‘Get a Link.’
    • Copy and paste the link anywhere you want your target group (for instance, your blog followers) to see it, and they’ll be able to access your notebook by clicking it.

    OneNote vs. OneNote for Windows 10

    • OneNote

    On Windows, the OneNote desktop program is included in Microsoft 365 and Office 2019, but it may also be installed separately and utilized on any Computer. It works with any Windows version that is currently supported, including all Windows 10 editions.

    The features of the OneNote desktop program have a full Office desktop interface that may be revealed or hidden depending on your needs. The colorful section tabs in the present notebook are presented horizontally on the screen, and the listing of page tabs is displayed on the right of the screen by default.

    -From where can you Get it?

    When you download Microsoft 365 or Office 2019, you will get the OneNote desktop app installed along with PowerPoint, Excel, and Word. You can also download the free standalone version of the OneNote desktop app; however, some of the app’s features will be limited. 

    -How can you Update it?  

    Maintaining OneNote and the other applications up to date guarantees that you have access to the most recent features and that you get the most recent security patches.

    For the OneNote desktop app, select file > account

    Then go to Office Updates and select the Update Options 

    After that, select the option ‘Update Now,’ which will be on the screen 

    • OneNote for Windows 10

    On all Windows 10, the OneNote for Windows 10 app comes pre-installed and prepared to use, but the app can also be directly downloaded free through the Microsoft Store app. It features a tiny, single-line desktop interface towards the center of the display that can be visible or concealed depending on the situation. The Navigation bar displays colorful notebook segment tabs vertically on the left side of the screen when it is revealed, and a set of page tabs immediately follows the section tabs.

    -From where can you Get it?

    If you have Windows 10, you need to check if you already have OneNote installed on your computer. If you have it, then fine, but if you don’t, you can download it from the Microsoft store for free. 

    -How can you Update it?

    In Windows 10, select the Start button, then type the word stock on the keyboard, and after that, select Microsoft Store, which will appear in the search list results. 

    Select the See more button (…) in the Microsoft Store app and then select Downloads and updates.

    Select Get updates in the updates and downloads window

    Benefits of Microsoft OneNote

    • Flexible Use 

    With flexible availability, OneNote works well for everyone in your organization. Whether you intend to create documents in Word, Excel, PowerPoint, Outlook, OneNote, etc., it will allow anyone in your environment to access your work product anywhere. Users can copy-paste or adjust their existing format without having to take up valuable time setting up new formats themselves. This frees up time from making other upgrades that could slow down productivity. OneNote can also sync your document between PCs and laptops with ease. If you need to update documents, you can automatically take advantage of automatic updates using Windows Update and then send it via email or another method. The flexibility to do everything online means everyone has access to your business at the same time.

    • Open-Source Project 

    Many people have noticed that whenever something goes wrong on corporate networks, including malware, ransomware, and others, they tend to blame “Microsoft” for it. Not all businesses use web development companies, but a common misconception is that if something goes wrong with the system, it must be because of Microsoft OneNote. Linux-based systems, such as Ubuntu and Debian, are free to use and open source, meaning your team doesn’t have to hire developers who use commercial OSs.

    • Fast File Transfer Rates 

    Sending large documents through email attachments via mail apps isn’t always a problem for people familiar with the industry. However, transferring large amounts of data files often requires a slower speed of transfer rate than sending larger files via e-mail. To ensure faster speeds of documents, OneNote uses encryption to minimize damage when sending data files to recipients. In addition, OneNote uses VPN and Proxy servers to keep your privacy intact while allowing remote access to your PC. You only have access to your own network and not your co-workers at the office. Once your employees see it’s a problem, you can fix it before moving forward with any changes without needing experts helping you out.

    • Customizable User Interface 

    As much as the user experience plays a role in choosing your computer software, customization is key. Even if you already have a lot of use for OneNote, adding customizations gives you many options. You can change the appearance of the icons by applying different combinations of colors, fonts, effects, and backgrounds. Another aspect of customization that makes OneNote more appealing is the fact that no customization or code knowledge is necessary. As it’s possible to find hundreds of examples of customizable designs on Google Images when searching for images for inspiration, finding a design that fits your style is pretty straightforward.

    • Security 

    OneNote is secured with 256-bit AES encryption and 256-bit MD5 hashing. Secure Sockets Layer is also known as Secure Sockets Layer; Secure Sockets Layer encrypts data at rest and in transit. Data at rest should be transmitted securely. Data in transit is confidential, but all of the recipient’s private information must never leave his computer or device once transferred. Furthermore, OneNote prevents viruses and hackers from accessing critical operating systems, especially antivirus programs, since they can destroy them quickly. This safety provides your reputation and brand image to remain secure. Additionally, as well as protecting your business, OneNote is also safe to use as no passwords are required to be changed regularly, and only your personal and login credentials remain secure.

    • Cloud Backup Options 

    Many business owners choose a cloud provider to store their data. Nowadays, most organizations need to ensure backups at least once a week. But if you want to go as deep as possible into the world of backup storage and restore backups, then you should opt for OneNote. When all you want is to back up your business’ data, the best way to avoid losing critical data is to have backup copies throughout. Cloud backup services won’t have the same security and disaster risk as dedicated physical backups; however, you can easily share backups with others, so backups are protected and guaranteed backups.

    • Instant Updates 

    Instant updates are crucial to maintaining your business. The good news is that if you choose OneNote, you are guaranteed to receive regular upgrades. New updates are released every three months, bringing major changes to your business in weeks rather than years. In today’s fast-moving world, this is especially critical. Your business relies on updated software solutions. OneNote is backed by a 24/7 support team, giving you peace of mind and confidence that your business will always have reliable updates.

    • Faster Development Time

    If you already know plenty of programming languages, you may think that creating a custom front-end app in JavaScript is quite difficult. In reality, creating your own front-end piece can be relatively simple if you understand HTML. OneNote comes with two HTML pages, and using either one will be sufficient for a quick and easy transition. Remember to test all your templates before using OneNote, as the coding doesn’t work until you have it working properly. Make sure to load all your scripts properly, as well. Lastly, the speed of implementing a new project depends on whether you choose React Native or Flutter. Both technologies offer similar capabilities to create apps that look nice and let you create apps for mobile phones too!

    • Automated Backups & Restores

    If you want your business to stay efficient and stay safe, having reliable backups is worth spending time and energy doing. OneNote is an ideal tool for backing-up files, especially if your computer crashes and leaves your files un-backed-up.

    Many Office 19 users are aware of Excel, Word, and PowerPoint and will not have any idea about what is OneNote. They may even confuse OneNote with the already existing Evernote.   The bottom line is that both apps are similar and help you to stay organized.

    To sum up, what is One Note? OneNote allows users to digitally organize their notes, plans, research, and any information.

    What is Evernote?

    Evernote is a powerful note-taking app with an aesthetic layout and user-friendly interface.  They are ideal for executives and entrepreneurs.

    Is OneNote Free?

    OneNote is free because it comes included in Windows 365 and Office 19. Without Windows 365, OneNote comes at $6.99 a month.

    Is Evernote Free?

    Evernote has a basic free plan that offers 60 MB of storage per month, but it has a paid subscription for more features.

    Final Thoughts

    Evernote vs OneNote – which is Better?

    OneNote is preferable for those who love Microsoft windows and Office apps layout. The additional advantage is that you do not have to pay extra for a note app only. Evernote is better for users who want a more intuitive and sleeker than OneNote. It has more helpful and powerful features than OneNote.



     

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